Import Procedure And Documentation In India -2019 | The Complete Guide

By | March 2, 2019

Hi, Welcome to a fresh article on “Indian Customs Info”. Here in this article, We will discuss the Import Procedure And Documentation.

This article is especially for the new importer.

You need to know, How your Customs House Agent (CHA) will proceed when receiving pre-alert or post-alert documents.

Before start reading this you need to refer our previous article Documents Required For Import Customs Clearance.

It will give you an idea about what are the documents you need to provide your CHA for checklist preparation and bill of entry filing.

In this article, We are going to explain the complete procedure step by step.

First, You need to provide Basic documents to your CHA to prepare a checklist.

When you provide basic documents to your CHA. Your CHA will correlate all documents.

If they found any discrepancy in documents. Your CHA will inform you the same.

After correlating all documents, CHA will prepare the checklist and send it to you, For your approval, You need to give the approval after checking a few things in the checklist.

What Are You Need To Check In Checklist?

When Your CHA will provide you the checklist for your approval.

You need to check some basic information on the checklist.

  1. Invoice No. & Date.
  2. Invoice Value & Currency.
  3. AD Code & GST No.
  4. Supplier name & Address.

Invoice No. & Date:- It’s one of the most important things, Which you need to check in the checklist. Because of you remittance the payment to your supplier on the basis of Invoice No. & Date. If the bill of entry filed with the wrong invoice number. It will be a big issue at the time of remittance.

Invoice Value & Currency:- It is another important point you need to check in the checklist. If invoice value & currency entered wrongly. It caused for higher duty or lower duty.

AD Code & GST No:- AD code (Authorised Dealer Code) and GST No. (Goods and Services Tax Number) both are very important. If the AD code is wrong in the bill of entry, The bill of entry’s exchange control copy will send the wrong bank, Which is the big issue for foreign remittance. And If the GST No. is wrong the will not get the benefits of GST.

Supplier name & Address:- It’s not a big issue, But some of the banks will be denied for foreign remittance if the Supplier name & Address is wrong.

The above 4 points are very important, You need to check all the point before giving the approval to file checklist for the bill of entry.

Rest details are (like- HSN, Duty Structure, Notification etc…) properly checked by your CHA before filing the bill of entry.

After getting approval, Your CHA will file the checklist with IceGate for the bill of entry number.

Before submitting the checklist for the bill of entry number, Your CHA uploads all documents on e-sanchit and get IRN (Image Reference Number).

After filing the bill of entry your CHA will prepare the port file with Invoice, Packing List, AWB, and All supporting documents.

Import Procedure After Bill Of Entry Filing.

TImport Procedure After Bill Of Entry Filinghe appraising officer will assess the bill of entry on the basis of submitted documents.

After the assessment, Your CHA will share a copy of a bill of entry print for Customs Duty/IGST payment.

Now you need to pay Customs Duty/IGST through e-payment gateway.

If you don’t know how to pay customs duty online, Read our article “You Need To Know Before Pay Customs Duty Online”.

After customs duty payment, Your CHA will mark the shipment for examination.

The customs inspector will examine the marked cargo and cross-checks the details with invoice & packing list.

After examination customs inspector will feed the inspection report and pass the bill of entry to Superintendent of Customs.

Customs Superintendent checks the report feed by inspector the give the out of charge.

Your CHA will collect the out of charge print and generate the gate pass.

Gate pass will handover to the custodian and custodian will handover the shipment to your CHA.

At this point the import procedure and documentation is complete.

Now your CHA will handover the shipment to the transporter and the transporter will deliver the shipment to your factory.

“If anyone has a query regarding the import procedure and documentation please feel free to ask in comment box.”

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