Documents Required For Import Customs Clearance

By | September 27, 2020
Documents Required For Import Customs Clearance

If you are searching for documents required for import customs clearance in India, You are on the correct page.

Here in this article, We will discuss some common documents required for import customs clearance.

Customs clearance process is not an easy process.

To do customs clearance without any issue you must know what are the documents required for import customs clearance.

Which I’m going to discuss in this article.

Here we discuss what are the documents required for import customs clearance in different product categories:-

  1. General Products.
  2. Electronic Products.
  3. Wooden Products.
  4. Food Products.
  5. Medical Products.
Documents Required For Import Customs Clearance
Documents Required For Import Customs Clearance

Documents Required For Import Customs Clearance.

Here I explained everything about documents required for import customs clearance.

All the documents prescribe for general product categories clearance the same documents are required for all other product categories.

Some additional documents are required for other product categories which we will discuss in those product categories.

Documents Required for General Products.

General product means Tags, labels, stickers, belts, buttons, hangers, zippers, etc…

Some of the common documents required for all types of product categories.

  1. Commercial Invoice.
  2. Packing List.
  3. Freight Certificate.
  4. Insurance Certificate.
  5. Certificate of Origin.
  6. Air Waybill/Bill of Lading.

Commercial Invoice.

The commercial invoice is the most import for Import customs clearance.

Commercial invoice used for valuation purposes and calculation of the assessable value.

The Commercial invoice contains the value of products imported and Incoterm of shipment (EXW, FOB, C&F, CIF, etc…).

Packing List.

After the commercial invoice, The packing list plays an important role in Import customs clearance.

Packing list mandatory for all shipments which contain more than 2 packages.

The packing list will help the customs inspector to identify the package at the time of examination.

The customs inspector will mark the random package from the packing list for examination.

Freight Certificate.

The freight certificate is required for EXW & FOB shipments.

Freight certificate contains the freight charges and Ex-work charges of a particular shipment.

Freight charges and Ex-work charges are used for calculation of the assessable value.

Insurance Certificate.

The insurance certificate is an important document, you need to ensure your shipment before onboard your shipment.

Insurance value is also include for assessable value calculation.

Certificate of Origin.

A certificate of origin is an optional document. It’s not mandatory for all products.

If you avail of the benefit of SAFTA/SAPTA/ASEAN/CEPA, Then the certificate of origin is mandatory.

Certificate of origin is also required for Fabrics & Garment’s import from the following countries:-

  1.  European Union (EU) countries
  2. Serbia
  3. Poland
  4. Denmark
  5. China
  6. Australia
  7. Canada
  8. Japan
  9. South Africa

As per Standing Order No.42/2016 Date, 03.06.2016, Fabrics & Garments imported from the above listed specific countries are exempted from testing samples for the presence of Azo dyes.

Air Waybill/Bill of Lading.

The Air Waybill/Bill of lading is provided by your freight forwarder.

Air Waybill/Bill of lading is one of the most important documents for Import customs clearance.

It contains the details of the shipment. Without Air Waybill/Bill of lading, customs clearance is impossible.

Documents Required for Electronic Products.

There are some of the additional documents required for electronics products.

  1. Catalogue/Technical write up.
  2. EPR – Authorization.
  3. WPC Licence.
  4. BIS Certificate.

Catalogue/Technical Write up.

The Catalog/Technical write up is required for every Electronic product imported in India.

Catalogue/Technical write up helps the proper officer to understand the product and it’s functioning.

EPR (Extended Producer Responsibility) Authorization.

EPR (Extended Producer Responsibility) Authorization is mandatory for some of the electrical and electronic equipment and their components or consumables or parts or spares to import in India.

EPR is implemented to avoid the Dumping of electronic & electrical products to India.

Please refer to the Schedule – I of G.S.R 338(E). Date 23rd March 2016 to know the list of products.

WPC Licence.

You need to get WPC (Wireless Planning & Coordination) license to import wireless electronic products to India.

WPC license is mandatory for all wireless products.

There is some exemption for low-frequency bands.

BIS Certificate.

The BIS certification is also mandatory for some electrical products.

BIS certificate is issued by the Bureau of Indian Standards after testing samples of the product.

You need to refer to the list of products under compulsory certification.

Documents Required for Wooden Products.

You need some additional documentation to import wooden products to India.

  1. Fumigation Certificate.
  2. Phytosanitary Certificate.

Fumigation Certificate.

Fumigation certificate means pest-control certificate.

You need to get a fumigation certificate form origin shipment.

Fumigation is not mandatory for finished wooden products.

Mostly fumigation is done for wooden packaging and semi wood product.

Phytosanitary Certificate.

The phytosanitary certificate is another important document to import wooden products in India.

You need to get NOC from plant and quarantine for wooden products.

And the phytosanitary certificate is required for to get NOC from plant and quarantine.

If you are unable to get a phytosanitary certificate origin of the shipment.

Plant and quarantine will charge the 5-time penalty.

Documents Required for Food Products.

To import food products in India, You need to get an FSSAI certificate.

Without FSSAI certificate import clearance of food, the product is not possible.

FSSAI certificate is issued Food Safety and Standards Authority of India.

Make sure you get an FSSAI certificate before import food products.

Documents Required for Medical Products.

All Medical products imported in India are required to get NOC from ADC (Assistance Drug Controller).

Assistance Drug Controller can ask you the import permit of medical products.

And If you Import raw material, Then Assistance Drug Controller can ask for the manufacturing license of medical products.

So, always remember to get the required documents before importing medical products.

If you arrange all the documents as per product requirement then nobody can stop your shipment from customs clearing your shipment.

Also, remember to select a reputed CHA (Customs House Agent) to customs clear your shipment.

Who has experience in customs clearing the same products which you want to import?

An experienced CHA can guide you with the required documents and all the formalities of customs clearance.

I hope now you understand what are the documents required for import customs clearance. Comment below if anyone has any suggestions or queries regarding the import from china to India.

9 thoughts on “Documents Required For Import Customs Clearance

  1. Shashank

    The Information provided by you very useful and helpful. I read some articles too about the importing process in India. Which is also very helpful. First of all thank you for this information. I have one question please help me it Do u have any article where I can find if my product comes in general category or not?

    Thank you

    1. admin Post author

      Dear Shashank,

      First, Thanks for Writing Us……

      Please provide us the list of product which you want to import, I will Guide you what is your product category and What are the documents required for the same.

      Thanks, and Regards

  2. Priyank Kunvariya


    Thanks for article. it is illustrated very nearly and easy to understand. I really appericiate.

  3. Phone Unlocking

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  4. J. D

    Thanks for this information, but i still need your guidance. I wanted to know which category does the cosmetics product comes into?
    I also require a helping desk to answer all my doubts..
    Hoping for your quick response!!


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