Export in India – If you wants to export any products from India and you are confused. Trade documentation may look very lengthy and confusing to a new Exporter. To help out them we shall explain the various steps in an export shipment from India.
“We shall proceed Export in India step by step”
Fright Forward:- Get in touch with a fright forward. fright forward earth is like ticketing agents for cargo shipments. The mode of shipment of the cargo can be sea, Air, Land or even multimodal. The fright rate is provided by the relevant freight forwarder based on the mode of shipment, destination port and the volume of the shipment.
Forma Invoice:- You need to send a pro forma invoice to the buyer after the initial discussion with the buyer it provides an idea about the prices, quality, quantity, and description of the goods to be exported. It also lays out the method of payment, mode of transportation, the process of packing goods, packing material to be used etc.
Commercial Invoice (C.I):- The commercial invoice is equivalent to any sellers bill for the merchandise sold. the commercial invoice should be prepared by Exporter after the confirmation of the export order.
Packing List (PL):- Packing list contains an item wise list of the package contents it serves to inform all parties like transport agencies, government authorities and the buyer about the contents of the package. If customs authorities inspect the contents of the shipment, then the same is referred by the proper officer.
AD Code Registration:- Before filing any export shipping bill Exporter or their CHA is required to register their IEC and authorized dealer code number with the customs.
Shipping Instructions:- Shipping instructions are depending on the nature of the goods. It must be sent under specific instructions.. some goods could be perishable, flammable, corrosive, biohazardous, toxic, pathogenic or allergenic. Therefore, according to various international conferences, they have to be sent under proper security instructions. like hazmat, IATA, Fiata, SOLAS etc. After the various aspects of the shipment are conveyed, the shipping instructions are presented by the Freight Forwarder.
Shipping Bill:- The custom-house agent (CHA) will issue a checklist after receiving the commercial invoice (CI), the packing list (PL) and other documents. After getting approval from the exporter, The CHA will file the checklist for shipping bill number with the customs department of the port concerned. While Exporter can also file the shipping Bill by self using Ice:gate portal of customs Exporter may use the services of a CHA. After filing shipping bill the assessing officer of Group (Export department) checks the details filed shipping bill and the exportability of goods as per the foreign trade policy and other laws in force. after the let export order is given by the customs officer the shipping bill is generated by the system in two copies that is one customs copy one exporter copy there is a third copy that is the EP copy which is generated later after submission of the export general manifest EGM.
Stuffing or Loading of Goods in Containers:- The exporter or his agent should hand over the exporter a copy of the shipping bill duly permitting let export to the steamer agent. who may then approach the proper officer preventive officer for allowing the shipment the stuffing of the container at the dock is done under the preventive supervision of the customs.
Bill of Lading:- The word lading have been taken from an old English word and means loading. Bill of lading is issued by the carrier vessel after loading the goods. It contains the details of the shipment like the description of goods, ownership of the goods etc. Which would depend on the Inco terms etc. Bill of lading is the most important documents for Exporter as they have to give it to the buyer for her goods. So that the buyer can claim the goods once they reach his place.
Export General Manifest (EGM):- Once the ship sails away shipping lines or its agents furnish the export general manifest to the customs within seven days from the date of sailing of the vessel. EGM includes a list of all the items loaded or present on the ship while leaving the port. EGM is the final confirmation of material exports of goods. Only post the issue of EGM would the customs consider the sanction of the drawback claims made against the export shipment.
The above is the general procedure for export. One important thing to note here is that there are more enhanced processes for specific plans. Details about this can be obtained by mentioning the public notice and the orders issued by the DGFT and Customs Commissionerate.